November 4, 1998
Vol. 10, No. 10
Administration acts on proposals concerning student privacy
In a report to department heads, President Bernie Machen lists a variety of
actions being taken in response to proposals of the Ad Hoc Committee on
Student Record Privacy. David Pershing, senior vice president for Academic
Affairs, is assigned responsibility for protecting student privacy without
impeding "the constructive and proactive academic advising that is taking
place," the president's report says. Offices with access to student records
are reviewing their practices for compliance with University regulations. A
set of rules is being written governing disclosure of student record
information in cases when those who have access to information provide it
to those who do not, and a training program is in planning for all who have
access. Meanwhile, glitches are being removed from the Degree Audit
Reporting System (DARS) to make a Web-readable list of grades and credits
available to students and their advisers. Amendments to the Student Code
and Faculty Code will specify sanctions for abuse of records.
New system replaces department numbers
The ad hoc committee also recommended that users of student records
be limited to sub-sets of records-such as a department being able to access
only its own majors-and that students be able to obtain data on who has
accessed their records. These measures are not possible with the version of
PeopleSoft software now being implemented, but the University has asked
PeopleSoft to include them in a future version.
Organizational numbers have replaced the old department ID numbers because
of the activation of the PeopleSoft human resources and financial systems.
The old numbers should not be used because doing so will create confusion
on campus orders and the like. A search tool to cross reference the old
numbers with the new is located at www.personnel.utah.edu under "Personnel
Action Notification," then "Department and Job Crosswalk Table." Direct
questions to the PAN-IC Desk at ext. 5-5968, or Mike Winder, 5 1280.
Classes meet, but U supports Veterans' Day
So that the semester schedule will work out right, the University will be
open Nov. 11, and classes will meet, but the University will nonetheless
play a central role in observances of Veterans Day. At 10:45 a.m., the
Hinckley Institute of Politics will host a panel discussion in 255 OSH,
"The Private Ryans Amongst Us: D-Day Through the Eyes of Those Who Were
There." Another panel, "Chat with the Vets" (from five wars) will follow at
11:45 a.m. A Military Retreat Ceremony will be held at 4 p.m. at Stillwell
Field at Fort Douglas, with participation by the U of U ROTC programs. At 7
p.m., the Utah National Guard 23rd Army Band will give its annual free
concert in the Jon M. Huntsman Center.
Marriott Library will have a veterans exhibit Nov. 2-13, and on
Nov. 11, there will be displays of military equipment on the Marriott
Library Plaza and at the Health Sciences Center. Also on Veterans' Day will
be a parade in Magna, a ceremony in Memory Grove, and booths at the Salt
Palace. For information, contact the U Office of Community Relations, ext.
The Utah2000 Project is offering additional classes on using Windows 95,
Microsoft Word, Excel, and Netscape. See www.acs.utah.edu/utah2000 under
"training" for details.
Matsen sets Dec. 1 retirement
Senior Vice President for Health Sciences John Matsen, also dean of the
College of Medicine, has set Dec. 1 as the date for his previously
announced retirement. A search committee to find a replacement has already
been appointed. After taking a leave, Matsen will return to his faculty
position in the Department of Pathology.
New committees focus planning for 2002 Olympics
During a six-year term as vice president, Matsen presided over a
period of rapid growth and change in the health sciences, including
creation of the Huntsman Cancer Institute, acquisition of the U of U Health
Network, and endowment of 34 chairs. He is chairman of the board of ARUP,
and the author of 336 journal articles.
With the 2002 Winter Olympics now only three years away, the on-campus
effort to coordinate the U's role with the event has been reorganized into
specific planning groups. Prof. Wayne McCormack, Law, continues as
University Olympic Coordinator, and the goal remains the same: "to minimize
disruption to the University campus while seeking to enhance the
University's academic program through Olympic connections." Under McCormack
are an executive committee and six relatively small topical committees. All
report to the president and administration in an advisory capacity.
Meanwhile, Associate Academic Vice President John Francis heads the
37-member Olympic Advisory Council, with representatives of student groups,
the Staff Advisory Council, college deans, and Development, plus the 12
members of the executive committee.
Oct. 8-9 tickets waived
The topical committees are made up of faculty/staff teams drawn
from areas relevant to the topic at hand, and all have established
communication channels with their counterparts at the Salt Lake Organizing
Committee. The topical areas are: operations (facilities,
telecommunications, security, etc.); interns and volunteers; arts and
culture; academic programs; University and community affairs; and medical
services. The University and Community Affairs Committee will take actions
to communicate the planning being done by all the committees to the campus
population, alumni, neighbors, and other interested groups.
Parking regs apply during class breaks
Parking and Transportation Services waived about 300 citations issued Oct.
8-9, because many students did not understand that the University was open
during fall break. The citations do not have to be paid, except for those
issued for parking in handicapped zones, fire lanes, 24-hour reserved
stalls, and the like.
Crime report gives info on prevention, services
Fall break is no different than spring break, or the interval
between terms in the winter and summer. Classes do not meet, but the
University is otherwise open, and parking regulations apply. "If we did not
enforce parking regulations during these periods, it would be difficult for
the University, and especially visitors to campus, to conduct business in a
normal manner," says Alma Allred, director of Parking and Transportation
Like all universities, the U of U is required by federal law to make public
statistics about the number and type of crimes on campus. This information
can be found in Safety at the U, a brochure that is available at campus
information desks, in high use buildings such as University Bookstore, and
at the Public Safety Office at 1735 E. South Campus Drive. Recent numbers
and more detail are available at the Web site www.uupd.utah.edu. The
figures indicate that theft is by far the most common crime. Bob Wilson,
University Police chief, says the U of U numbers are low compared to most
other urban universities around the country. Location in a large city is
the single most important factor in determining crime rates, and most
campus crimes are committed by people who are not students, staff, or
faculty, he says.
Accepts campus orders
The publication also tells what to do if you are a crime victim,
provides a directory of emergency services, gives safety tips, explains
alcohol/drug policies, and summarizes the ongoing efforts to make the
campus safe and crime-free. Crime prevention materials and non-judgmental
substance abuse referrals are available at ext. 5-2677 (5-COPS).
Chartwells begins new look for food services
The now-privatized University Dining Services by Chartwells is instituting
a variety of innovations designed to increase the quality and service of
lower campus food service facilities. "We want this to be a showplace
account," says Jim Fjelstul, Chartwells resident manager. Most visible will
be the remodeling of the Union Terrace into a food court format with a
variety of choices, including franchise options. The change of format will
make the facility more efficient at peak and non-peak times, Fjelstul says.
The remodeling will begin after fall semester, and will be done over
two-years in phases, allowing the facility to remain open.
MWC will be moniker for Utes' new league
Chartwells was unable to accept campus orders at first, but that is
no longer a problem, Fjelstul says. Also still in place is the "Ute Points"
option, wherein you pre pay into your account, and then use your University
ID as a debit card for a fast, easy way to pay for food. (Visit the dining
services office by the Deli to sign up.)
Other innovations completed or in the making include two roving
food carts on campus, new products in the Ballif Hall Trading Post and the
snack bars, changes to the Panorama Room to make it more attractive to
students, and ongoing staff training in customer service. "Food by Fax"
lets you place an order to the Deli from your office and pick it up 10
minutes later. Customers are invited to use the "Let's Talk" forms to
communicate complaints or suggestions.
The intercollegiate athletics league of which the U will become a part July
1, 1999 will be called the Mountain West Conference. Other members are:
BYU, Wyoming, Air Force, Colorado State, New Mexico, San Diego State, New
Mexico, and Nevada-Las Vegas. Craig Thompson, currently commissioner of the
Sun Belt Conference, will be commissioner of the new conference. The eight
schools left the Western Athletic Conference because of loss of traditional
rivalries, rising travel costs, and dilution of revenue.
Acquired clinics form Health Network, extend U of U service
The eight clinics acquired by the Health Sciences Center from the Talbert
Medical Group have been organized into the University of Utah Health
Network under the Faculty Practice Organization. "Our goal is to make
University medical care accessible within 15 minutes of your home anywhere
along the Wasatch Front," says Abe Bakhsheshy, director of customer
service. "Now more than ever, it is possible to draw upon the expertise and
reputation of the University at all levels of care, rather than use it
purely as a referral center."
Patient satisfaction and service exceeding expectations for
clients, including "internal" customers (employees and University people),
are hallmarks of the new organization, says Patrick Thompson, chief
executive officer. The Customer Service Department helps administrators and
medical staff communicate with patients and their families, and promotes
programs to increase employee satisfaction, while maintaining that customer
service is the responsibility of everyone working in the organization. The
locations of network clinics can be obtained by calling 887-2400, as noted
in the advertisement on the back cover of the US WEST Dex Salt Lake City
white pages telephone directory.
Good supervisors have basic habits in common
Successful supervisors tend to have seven "habits" in common, says the
Practical Supervision newsletter. Try making these part of your management
style: (1) Set. Goals. (2) Plan the details of how to make the goals
reality. (3) Reward exceptional performance, daily if possible. (4) Ask for
workers' ideas. (5) Support employees in difficult times. (Constantly seek
and implement ways to improve procedures. (7) Seek ways to improve yourself.
Buried somewhere in your IN box, or maybe in a jacket pocket, is your
Campaign for Our Community charity drive pledge card and supporting
materials. If you have been meaning to fill out the card and send it in,
consider yourself reminded. If you need a card, call loaned executive Nate
Gibby at ext. 5-1857.
Published by the Office of University Communications
Terry Newfarmer, editor, firstname.lastname@example.org
ext. 1-7996, 308 Park Building.
Copyright © 1998 University of Utah