July 29, 1998
Vol. 9, No. 27
headlines changes at top levels
The coming of the 1998-99 academic year brings with it a variety of
changes in the administrative ranks. Foremost is President Bernie Machen's
appointment of David Pershing, dean of the College of Engineering, as
senior vice president for Academic Affairs, effective Aug. 1. Pershing
is a Distinguished Professor of Chemical and Fuels Engineering. He replaces
Jerilyn McIntyre, who is returning to teaching and research in the Department
of Communication, after having served as vice president for eight years,
and twice as interim president. In the College of Engineering, JoAnn
Lighty, associate dean, will serve as interim dean.
Update your Campus Directory info before Aug. 15
In other changes,
Tom Nycum, vice president for Administrative Services, will leave the
University to become managing director of games services for the Salt
Lake Organizing Committee for the 2002 Winter Olympics. Arnold Combe,
assistant vice president, will serve as interim vice president until
a successor is named. Scott Matheson Jr. was named dean of the College
of Law, replacing Lee Teitelbaum, who will return to teaching and scholarship,
beginning with a fall semester sabbatical to the University of New Mexico.
Ann Hart, dean of the Graduate School, will leave the U to become provost
and dean of faculty at Claremont Graduate University in Claremont, Calif.
Associate dean David Chapman will serve as interim dean.
August 15 is the deadline for making changes to your personal directory
information for the 1999 Campus Directory. The printed directory is
extracted from the University's on-line employee directory on the World
Wide Web, so any change you make in one is reflected in the other, providing
you meet the Aug. 15 deadline. There are two ways to make changes: online
via the World Wide Web, and through use of the payroll Personal Event
Form (PEF). E-mail address changes can be made only on the Web. You
may use the Web or the PEF to update your home address and telephone
number, or change the status of whether you want home directory information
to appear in the Campus Directory. Changes in your on-campus telephone
number, title, office, or campus address can be made only through the
PEF. Department heads have received a printout of data on their employees.
Responsibility rests with individuals using computers
To check your
own listing, select "Faculty/Staff" on the U of U Web site www.utah.edu,
and then select "Employee Directory." To make changes on the Web, go
After the warnings, the screen will ask for your employee ID number
(still the Social Security Number for faculty/staff) and your Personal
Identification Number (PIN). If you are using the system for the first
time, click on "read this information about default PINs" to get an
initial personal identification number.(If you have a PIN but have forgotten
it, call Human Resources at ext. 5-9298 for assistance.) Then follow
the on-screen instructions for making changes. To make changes on the
PEF, contact your department payroll reporter.
The Board of Trustees approved an "Information Resources Policy" to
govern individual behavior in using University computing and communication
facilities. The policy affirms that the University has the right to
allocate its information resources, but declares that it will do so
in an atmosphere that "encourages access to knowledge and sharing of
information." The policy places responsibility for respecting privacy
in the hands of individual users, but allows for access to data by system
administrators and those whose job requires it, and the policy allows
monitoring related to employee job performance. Users are prohibited
from using electronic resources to break into unauthorized information,
damage data, harass others, or otherwise violate University policy or
the law. Specifically prohibited are attempts to break through security
measures, violate pornography laws, or to make illegal copies of copyrighted
Policy limits vehicles use on campus walkways
CDUS offers training in U of U procedures
considered serious offenses, with sanctions to include loss of access
to resources, and discipline of faculty and staff under their respective
policies, and of students under the Student Code. A system administrator
may temporarily cut off electronic access immediately if he or she has
a reasonable belief that policies or the law are being violated, or
that resources may be damaged.
Career Development for University Secretaries (CDUS) will hold two sections
of its "Resources for You" training course. The course covers general
University information, customer service, computers, and the details
of handling purchase orders, travel requests, payroll, etc. A section
will meet Wednesday afternoons Aug. 5 through Sept. 30, and another
will run Tuesday mornings, Oct. 6 through Dec. 1. The cost is $35. Call
Myrna at ext. 1-5469 for information.
Basketball greats meet again in July 31 nostalgia game
The greatest names in the history of U of U Runnin' Ute basketball will
meet on the floor of the Jon Huntsman Center Friday, July 31 for a nostalgic
showdown with their counterparts from BYU in the "Legends Game." Proceeds
will go to the sponsoring Utah Youth Village. The game is at 7:30 p.m.
Tickets are available at the Huntsman Center, ext. 1-UTIX, and also
through Smith Tixx.
Statement tells U's mission
Among those playing
for the Utes will be former pros Tom Chambers, Mike Newlin, Danny Vranes,
Jeff Judkins, Josh Grant, and two who will not actually suit up: Arnie
Ferrin and Billy McGill. Also on hand will be more recent crowd favorites,
such as Tommy Conner, Mark Rydalch, Jimmy Soto, and Jeff Jonas. The
coaching staff will include Bill Foster, Jack Gardner, Jerry Pimm, and
Anne Archibald representing her late husband, Lynn. Among the Cougars,
look for Dick Nemelka, Greg Kite, and Ladell Anderson. Mike Doleac will
officiate, and the MCs will be Bill Marcroft and George Furgis.
Sure, you know generally what the purpose of the Univesity is, but can
you state it in so many words? A few years ago, various campus representative
bodies labored mightily to craft a succinct statement of why we are
here. You can read the results of their efforts, the University of Utah
Mission Statement, on Page 5 of the General Catalog, or under "Overview"
on the U of U Web Site, www.utah.edu.
Three days AWOL may be considered as a resignation
A new policy, PPM 2-8, covers the handling of staff employee separations
at the University. The policy lists notification requirements and the
actions that supervisor and employee should take, such as turning in
keys, etc. However, it also includes a new provision covering cases
when an employee fails to show up for work for three consecutive work
days without giving appropriate notice to his or her supervisor. Following
unsuccessful attempts by supervisors to make contact, the employee will
be deemed to have voluntarily resigned. The full text of the policy
will be posted to www.admin.utah.edu/ppmanual/,
and hard copies of University policy manuals are available at library
Utes play for WAC titles one more time
U of U athletics teams have one more season to play in the Western Athletic
Conference before becoming part of a new league in 1999. In football,
the four WAC quadrants rotate to form two divisions every two years.
That means the Utes will play the teams in their own quadrant--UTEP,
New Mexico, and BYU--plus Fresno State, Hawaii, San Diego State, and
San Jose State this year. (The lineup in other sports is different.)
This Pacific Division winner will play the Mountain Division winner
for the WAC football championship Dec. 5 in Las Vegas. Utah road games,
and the opening home game, will be televised on KJZZ Channel 14, except
for the BYU game, which will be on ESPN 2. For game times, see the FYI
What's Happening events calendar, U of U Web calendar www.utah.edu/calendar/,
or Utah Athletics Web site www.utahutes.com/.
Revised policy covers reductions in force
Utah, along with
Air Force, BYU, Colorado State, Nevada/Las Vegas, New Mexico, San Diego
State, and Wyoming will form a yet-unnamed league to begin play in June
1999. The school presidents decided to leave the WAC because of a variety
of problems with the 16-team format.
The University has published Policy 2.9.1 covering reductions in force
and severance pay. Information on RIFs was moved from the employee discipline
policy, since a RIF is not "discipline." A reduction in force may be
approved only through the director of Human Resources or the director
of Hospital Human Resources when there is lack of work, lack of funds,
grant expiration, reorganization, or the like. The positions of temporary
and probationary employees are to be eliminated first. Otherwise, employees
will be retained on the basis of seniority, except for individuals who
have had unsatisfactory job performance evaluations, or who have been
disciplined for cause. Employees must receive at least four weeks notice
of a RIF, or severance pay in lieu of notice.
PEAK invites faculty and staff to get in shape
only within the department conducting the RIF, so an individual with
seniority may not "bump" someone with a similar job in another part
of the University. However, the policy says that other departments with
openings are expected to interview RIF candidates who are qualified
for the positions, and separated employees who are re-hired within six
months of the RIF will have their seniority reinstated. The text of
the new policy will be posted to www.admin.utah.edu/ppmanual/.
The PEAK Academy Faculty and Staff Fitness Program will begin classes
earlier this year to coincide with the semester calendar. A variety
of classes are available in the early mornings, at noon, and after work
in aerobics, circuit training, weights, etc. Call ext. 5-7325 for a
listing and registration information.
How you say things makes a difference
How you say things around the office can make you more effective in
getting your ideas accepted. Some tips from the April 1997 Communication
Briefings newsletter: (1) Make only two or three statements, then ask
a question to set up feedback. (2) When you are asked a question, give
the bottom-line answer first, then the reasons for it. (3) Use "how
about," rather than "why," as in "How about finishing this today?" rather
than "Why wasn't this done?" (4) If you have an argument or difference
of opinion that lasts longer than 10 minutes, ask yourself, "Are we
discussing the real issue here, or is there something deeper?"
Published by the Office of University Communications
Terry Newfarmer, editor, firstname.lastname@example.org
ext. 1-7996, 308 Park Building.
Copyright © 1998 University of Utah